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Scanning & Indexing

Earlier storage and retrieval of records were both costly and time consuming. Paper based hard copies not only occupy large storage space but can also pose serious problems if these are misplaced, lost or destroyed by fire.


With the advent of new technologies it became imperative for organizations to shift from paper based documentation to paper less environments for ease of retrieval and treatment besides being safe and saving precious storage space.

At Alen outsourcing, we can support the total document workflow, and utilizing latest technologies our professional team can deliver consistently accurate and dependable service to our clients very fast.

Our solutions include state-of-the-art technology and sophisticated tools for quick development of end-to-end document management. It has powerful features like scanning, indexing, image uploading and downloading etc. and can be configured to match specific requirements for an efficient work environment without paper.

We employ high speed scanners that can scan thousands of pages daily in both simplex and duplex formats. We also employ flat bed, over head and hand held scanners as needed by the nature of the document to be scanned.

Our document indexing services has best quality software and includes automated data collection, stamping dates, indexing with original file name, online batch indexing, double key indexing and barcode OCR indexing. We can also digitize and archive your documents in such a manner that you will be able to retrieve the data and information in practically no time.

The Document scanning services use software and scanner to convert a paper image into a digital one. Hard copy paper documents are scanned through scanners that incorporate specialized document scanning software and hardware for producing digital Portable Document Format (PDF) or Joint Photographic Experts Group (JPEG) images or Tagged Image File Format (TIFF) that resemble the documents.

We can also offer you solutions to retrieve the scanned document based on any field such as name of the customer, invoice number, document type and date field etc and you can also track your documents from any computer, laptop or mobile device.

Our scanning and indexing solutions extend to the following areas:

  • Debtors Control
  • Creditors control
  • Human Resources Activities
  • Drawing and design
  • Payroll
  • Dispatches
  • Land and Building Titles
  • Planning and Building Permits
  • Housing and Construction

Outsourcing document scanning and indexing services to us saves you time, money and storage space. We can convert hard copies into a searchable database that eliminates the need for filing cabinets and the potential for damaged or lost documents.

We offer high quality cost effective service with low TAT, accuracy, and client satisfaction. Outsourcing your jobs to us means you can have additional value added services like indexing, optical character recognition (OCR), intelligent character recognition (ICR), optical mark reader (OMR) as per your specific requirement. The indexing and scanning services rendered by us go through multi tier rigorous quality checks to guarantee accurate output.

We also have facilities to provide pick up and drop off for paper documents. We are also able to download images from the server. You can also send your documents to us and we will complete everything and place them on compact disk ready to be the input into your document imaging system.